Office 101 : Telephone Etiquette

simplyoj By simplyoj, 3rd Jun 2010 | Follow this author | RSS Feed
Posted in Wikinut>Business>Sales & Marketing

With the emerging Internet communication, telephone is still use for everyday business conversations. Proper manners and telephone etiquette are still expected to be practiced within the office.

Office 101 : Telephone Etiquette

When receiving a call, answer the telephone promptly preferably not more than two rings.

Identify yourself or firm in your opening words.

Make a professional welcome greeting, remember that you are a window of the company image so create a good impression on the fist words of the conversation.

Avoid talking while chewing a gum or talking to other person in between the conversation. If cannot be avoided, excuse yourself for awhile.

If the call is not for you, take the initiative to take a message and be sure to get the it accurately from the caller. Forward the message as soon as the person arrives or write it down on a post-it note.

Keep pad and pencil available beside the telephone.

When you have to refer the call to someone or to be transferred to other local number, inform the caller properly why you are transferring the call.

Make the call as brief as accurate as possible. Topics relates to personal matters should not be incorporated with business conversations or ask the caller personal questions especially if you are talking with a business client.

Personal calls are discouraged during office hours unless it is an emergency call.

Tags

Business, Communication, Etiquette, Marketing, Office, Sales, Services, Telephone

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Comments

author avatar ladym33
6th Jul 2010 (#)

You are so right telephone etiquite is still very important today.

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author avatar Betty
12th Apr 2011 (#)

It is good, but you make it short so, tray to give more information about the topic

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