6 Life-Saving iPhone Tips for Busy Entrepreneurs
What if I told you that you can turn your iPhone into your little helper and completely remove the distraction element from it?
- Notifications – Get rid of them
- Make use of Siri
- Quickly Access Things with Spotlight
- Use an App or Create One of Your Own
- Use Speak Screen and Text Replacement
- Learn Swipe Gestures
The main source of distraction during a busy day is, believe it or not, your iPhone. All those notifications and ring blaring most definitely stand in the way of you becoming as productive as possible. This is especially true of busy entrepreneurs who need to stay focused throughout the day, no matter how full their plate is.
What if I told you that you can turn your iPhone into your little helper and completely remove the distraction element from it? Yes, this is true! Stay with me, I’m going to share with you some tips and tricks that will make your iPhone your brand new personal assistant.
Notifications – Get rid of them
Did you know that simple task switching can make you lose an average of 23 minutes and 15 seconds before you get back to your previous task, as studies show? It is more than clear that notifications are productivity killers.
Fortunately for us, the developers of iOS have thought of this. You can access the notification setting by launching Setting app on your iPhone device, tap the Notification and you will see all apps that can display notifications on your device. You can disable all notifications by tapping “Allow Notifications”, or you can customize notifications for each app separately with the following options:
-Show in Notification Centre
-Sounds Badge App Icon
-Show on Lock Screen
If you don’t want to bother with this, you always have the “Do Not Disturb” mode. So, feel free to use it during work hours. If you access “Do Not Disturb Settings” from the Settings app, you will see that you can schedule DnD mode. You can set it to automatically turn on during work hours. If you are expecting important calls, make sure to put those contacts in your Favourites list.
Make use of Siri
If you are constantly on the move, Siri can help you out by updating your calendar or showing you the fastest way to get to locations. One of the most useful things you can use Siri for is a location-based reminder. For instance, you can tell Siri: “Remind me to get the paperwork when I leave”. The moment you leave the door, you will get a reminder. All thanks to GPS and Siri.
You can add addresses to any stop you want to make by turning on Location services (Settings > Privacy Location Settings). In order to add an address to your places of interest, you can tell Siri to “Find Coffeeshop”, hit the red pin on the map and proceed to create a new contact.
Also, you don’t have to hold the Home button for 2 seconds each time you want to talk to Siri, instead you can enable the “Hey Siri option” (Settings > Siri > Allow “Hey Siri”).
Quickly Access Things with Spotlight
If you are not comfortable with using Siri, you can increase your iPhone’s efficiency by using Spotlight. Spotlight is a search box that appears when you pull down with your finger on any home screen of your device. It can be used to search and launch an app, search for a contact, currency conversion, math, finding notes and reading them, finding numerous documents, PDFs and iBooks.
By using Spotlight, you will save a few seconds on each operation. If you use your iPhone quite often, this app will save you a lot of time in the long run, and we all know that in the business world every second matters.
Use an App or Create One of Your Own
The list of productivity apps on the App Store is huge, so here are just a few of the best ones that could help you better organize your time and increase productivity:
30/30 is an app that allows you to make a list of timed tasks. It is pretty simple to use and you will very quickly get used to it.
Evernote is an incredibly popular note taking app made for ease of use. It supports a lot of customization options.
OmniFocus 2 is one of the more expensive productivity apps, but its complexity, customization options and easy onboarding completely justify this price.
You can also build an app for yourself by using a user-friendly app maker. Online app builder platforms are very easy to use and they don’t require any technical knowledge. This means that you can create an app that suits your specific needs and even publish it on the store. Who knows, maybe this can turn into a new source of income for you.
Use Speak Screen and Text Replacement
To enable Speak Screen, you need to access Settings – General – Accessibility – Speech – Speak Screen. If you want to use it, you have to swipe down with two fingers from the top of your iPhone screen, and all readable content will be read out to you. It’s not work-related, but you should know that this works for the Kindle app too.
Text Replacement is a handy option if you use your iPhone to write a lot of business messages and emails. You can enable it by accessing Settings – General – Keyboard – Text Replacement. You can use shortcuts for common phrases you are using in your daily correspondence. It will save you a lot of time.
Learn Swipe Gestures
The purpose of swipe gestures is to decrease the time needed to do some operations. The iOS supports dozens of hidden gestures and shortcuts that could help you get things done fast. You will be able to move events in the calendar and change their duration, get quick access to spotlight search, set custom vibrations and much more.
As you can see, the iPhone is more than just a smartphone. With these little tweaks, you can use it throughout your busy workday and still stay focused and productive. Some of the settings and native apps are already there ready to use, while you have to get the custom apps from the App Store.
I’m sure there are other tricks that could help you use your iPhone for business purposes. If you know any of them, feel free to share them with the rest of us in the comment section below.